Fiscal Assistant
Company: City of Sanibel
Location: Sanibel
Posted on: August 7, 2022
|
|
Job Description:
Description Serves under the general supervision of the Accounts
Payable/Cashiering Supervisor performing routine, moderately
complex to paraprofessional accounting work relating to accounts
payable functions and customer service work involved in processing
financial transactions as payment for various taxes, fees, utility
billing, fines, business tax receipts, permits and other financial
obligations due the City. Assigned work includes journal entries,
data entry into automated accounting systems, processing payables,
reconciling statements and accounts, and preparing records and
reports for financial reporting.Duties Performs routine, complex to
paraprofessional accounting support work according to generally
accepted standard accounting principles, established
procedures,departmental guidelines and regulatory requirements
applicable to the accounts payable function. Ensures the
maintenance of proper audit trails and verification and
reconciliation actions for all processed work.Processes bi-weekly
check runs verifying amounts of invoices to purchase orders.
Maintains vendor files. Reconciles monthly procurement card
purchases by City staff. Verifies budget for departmental invoices.
Liquidates over-encumbrances on encumbered purchase orders.Performs
posting, data entry, and maintenance tasks relevant to account
payable, e.g., various general ledger accounts, invoices,
accounting records and reports. Verifies general ledger account
coding. Responsible for correcting all data entryerrors made by
departments.Prepares journal entries for postage, copier paper
usage, corrections to general ledger, bank loans, etc. Performs
verification and reconciliation tasks for
invoices/receipts/balances according todepartment checks and
balances procedures. Maintains, updates and reconciles various
logs, ledgers, files, databases, and spreadsheets. Maintains
various W-9 records. Prepares monthly reports for local and state
agencies such as, sales tax to Florida Department of Revenue, Motor
Fuel Tax Rebate, Lee County School Board Impact Fees, Lee County
Health Department Septic Abandonments. Calculates and submits
quarterly reports of EMS and Fire Impact Fees, Florida
PermitSurcharge collections. Annually reports to the Internal
Revenue Service those City subcontractors requiring a 1099-Misc for
work performed for the year. Assists in the City's annual audit of
financial records. Assists with handling cash receipts, daily
deposits, and inquiries from the public regarding various City
services. Receives cash, checks and other negotiables from the
public as payment for taxes, fees, utility bills, permits, fines,
licenses and other financial obligations due the City. Responds to
customer questions and complaints, performing necessary research
and review to provide resolution. Processes payments received,
ensuring daily balances of recorded transactions against total
receipt and prepares deposit slips. Coordinates and summarizes
daily receipts and deposits made at other departmental locations
(e.g., Parking and Recreation). Receives business tax receipt
applications; transfers business tax receipts; and prints new
business tax receipts. Organizes and maintains department file
system, and files correspondence and other records. Serves as
receptionist and greets scheduled visitors and conducts to
appropriate area or person. Reviews and distributes departmental
mail. Required Education, Experience, License, Registration, and
Certification Qualifications An Associates degree or completion of
two (2) years of course work in an accounting, finance or business
or a field related to the work; supplemented by a minimum of three
(3) years of progressively responsible accounting clerk or fiscal
assistant experience; or an equivalent combination of education and
experience. Exceptional computer skills with Microsoft Office Word
and Excel required.Supplemental or Additional Information LANGUAGE
SKILLSAbility to utilize a variety of reference, descriptive,
and/or advisory data and information. Ability to read, analyze, and
interpret rules, regulations and general directive. Ability to
present information to individuals and respond to questions from
managers, employees, customers, and the general public.DATA
UTILIZATIONAbility to compile, assemble, copy, record and/or
transcribe data and/or information according to a prescribed schema
or plan. Ability to calculate, compute, summarize and/or tabulate
data and/or information.MATHEMATICAL APTITUDERequires the ability
to perform addition, subtraction, multiplication, division,
calculate decimals and percentages.REASONING ABILITYAbility to
apply principles of rational systems and carry out instructions
furnished in written, oral, schedule or diagram form. Ability to
exercise independent judgment to solve common problems and to adopt
and develop ideas that will have a positive effect on existing
procedures, methods and services.OTHER KNOWLEDGE, SKILLS and/or
ABILITIESComputer skills to perform essential job functions and
maintain a centralized database.
Keywords: City of Sanibel, Captiva , Fiscal Assistant, Accounting, Auditing , Sanibel, Florida
Click
here to apply!
|