Executive Assistant to the City Manager

Company: City of Sanibel
Location: Sanibel
Posted on: July 29, 2022

Job Description:

Description Serves under the supervision of the Administrative Services Director, performing difficult and complex secretarial, administrative and clerical duties in support of the City Manager. Assists the City Manager with the day-to-day general administrative and business detail of the City Manager's Office. Processes Special Event permits.Duties Manages City Manager's calendar and independently schedules appointments and coordinates meetings and appointments between Department Directors, outside agencies, residents and others.Prepares routine and complex correspondence through dictations and directions from the City Manager.Receives, sorts and distributes City Manager's daily mail.Assists in processing special events requests and planning public relations functions requiring considerable knowledge of City policies, procedures, departments and services.Arranges transportation, lodging, itineraries, and other travel plans for the City Manager and other executive staff, as needed.Administers payroll for Administration and Legislative Departments. Required Education, Experience, License, Registration, and Certification Qualifications High school diploma or general education degree (GED); and four (4) years of progressively responsible secretarial experience; or an Associates Degree from an accredited college and two years of secretarial experience; or an equivalent combination of education and experience. Exceptional computer skills in the Microsoft Office Suite are essential. Supplemental or Additional Information Knowledge of modern office procedures and practices in planning and organizing work to meet organizational goals and objectivesKnowledge of computer word processing systemsKnowledge of local government legislative and regulatory processesKnowledge of indexing and compiling complex filing systemsAbility to compose effective and accurate correspondence reports and deal with routine and non-routine mattersAbility to make independent decisionsAbility to maintain confidential reports and materialsAbility to communicate effectively, both orally and in writingAbility to carry out a wide scope of administrative and clerical procedures as well as develop effective and accurate correspondence, reports and similar materialsSkill in operating modern office machines and equipment

Keywords: City of Sanibel, Captiva , Executive Assistant to the City Manager, Executive , Sanibel, Florida